Why Do You Need a Document Distribution Tool In 2019?

Document distribution is one of the crucial parts of the administrative process in any enterprise. The larger the enterprise, the complex the process of handling the document distribution. The factors of confusion and error increase as the process gets complicated. To solve the problem, there is a simple solution available. It is known as the Document Distribution software offered by the Seal Systems Solutions. 

The Teamcenter integration Document Distribution Platform (DDP4TC) the distribution orders are pre-defined in a template. These are then carried out automatically. The orders are compiled into sections based on recipient groups, converted to the selected formats. Then a table of contents is prepared to maintain the list of distributions. It is then bundled into delivery packages and delivered to the recipients accordingly. 

Using the Document Distribution Solutions with your administrative system has a lot of advantages. Here is a list of some of those. 

Full Integration with the Teamcenter

• The Document Distribution Solutions Package is fully integrated with the Seal Systems Teamcenter System, which enables the establishment to sync the data automatically. Any changes that are done at one place will be updated automatically. 

Automatic Document Compilation

• The documents are gathered and compiled into delivery packages automatically.

• Batch/ workflow- based job resolution

• Define and Control all the order related parameters at the Teamcenter. The changes will be updated automatically.

• Templates are Reusable

• The templates can be altered and the parameters can be changed to reuse the existing template. You do not need to creare a new one need not be created each time. This makes the delivery process easier and faster. 

Prior Conversion 

• All the documents are converted to the specified formats in advance so that they can be compiled into delivery packages and sent to the individual recipients. The Office and CAD formats are converted to SecurePDF, TIFF, PDF, PDF/A, 3D PDF, etc.

Automatic Distribution of Documents

• The documents will be automatically distributed to the various recipient centers automatically. For example, 

• One can print output from the printers and plotters

• Save a copy in the offline storage spaces such as mobile devices, CD, DVD, USB drives, shared folders, etc.

• Distribute via Email

• Store on a web portal or an FTP server

• The documents and created delivery packages are stored directly in the Teamcenter.

• All the packages are delivered at once or as per the pre-defined required

• Confirmation of document delivery

• The delivery of documents is tracked and confirmation in the form of recipient feedback is sent to the Teamcenter. 

Document Distribution Solutions can convert the documents into multiple formats and make electronic deliveries easier. 

Depending on the specifications of the administration and the recipient teams, the documents can be converted to Zip files, printed on paper, sent and stored in the web portals, accessed via FTP, or sent by email. 

The Seal Systems has a corresponding module designed for each of the formats to simplify the process. The confirmation from the recipient group is saved in the Teamcenter as proof of the delivery. It can be accessed at any given point of time for reference. Document Distribution Solutions makes the entire process transparent, traceable, and replicable. 

Seal Systems was started in the year 1981 by two young university students who desired to make the management process easier for the companies. With a tagline of The Digital Paper Factory, Seal Systems is one of the leading providers of software solutions for the safe, secure, and reliable distribution of data and documents. We have installed the Seal System Solutions in over 1500 companies in 35 countries around the globe. 

We have three branches in Germany along with active subsidiaries in Australia, North America, France, and partners in Europe along with a few other countries. We connect your existing PLM, ERP, engineering, and software office systems to the wide range of output dives spread across the company location-wise, hardware-wise and software-wise. 

In 2017, we have created a Paperless Production solution for digitally processing all the documents and information. 

In 2018 we worked on developing different interfaces for various output solutions.